Administrative assistants (NOC 1241)

Job titles

  • administrative assistant
  • administrative assistant - office
  • administrative secretary
  • View all job titles

Nature of work

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Fields of interest

  • Entering or verify data and information, sorting, filing
  • Working in an office
  • Writing, working in communications and information

Main duties

  • Administrative assistants perform some or all of the following duties:
  • - Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • - Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • - Schedule and confirm appointments and meetings of employer
  • - Order office supplies and maintain inventory
  • - Answer telephone and electronic enquiries and relay telephone calls and messages
  • - Set up and maintain manual and computerized information filing systems
  • - Determine and establish office procedures
  • - Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • - Record and prepare minutes of meetings
  • - Arrange travel schedules and make reservations
  • - May compile data, statistics and other information to support research activities
  • - May supervise and train office staff in procedures and in use of current software.
  • - May organize conferences

Main characteristics of the occupation

Not available for this occupation.

Employment requirements

  • * Completion of secondary school is usually required.
  • * Completion of a one- or two-year college or other program for administrative assistants or secretaries or Previous clerical experience is required.

Skill type

  • Business, finance and administration occupations

Skill level

  • Technical

Professional associations