Legal administrative assistants (NOC 1242)

Job titles

  • administrative assistant - legal
  • collection legal assistant
  • commercial law administrative assistant
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Nature of work

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Fields of interest

  • Counseling, helping others
  • Entering or verify data and information, sorting, filing
  • Working in an office
  • Writing, working in communications and information

Main duties

  • Legal administrative assistants perform some or all of the following duties:
  • - Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • - Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • - Schedule appointments, meetings and conferences for employer
  • - Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • - Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • - Determine and establish office procedures and routines
  • - May supervise and train other staff in procedures and in the use of current software
  • - May attend court, meetings or conferences to take notes, minutes and dictation
  • - May perform other general office work as required including preparing financial statements.

Main characteristics of the occupation

Not available for this occupation.

Employment requirements

  • * Completion of secondary school is usually required.
  • * Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Skill type

  • Business, finance and administration occupations

Skill level

  • Technical