Medical administrative assistants (NOC 1243)

Job titles

  • administrative assistant - medical
  • medical administrative assistant
  • medical secretary
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Nature of work

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor's offices, hospitals, medical clinics and other medical settings.

Fields of interest

  • Entering or verify data and information, sorting, filing
  • Working in an office
  • Writing, working in communications and information

Main duties

  • Medical secretaries perform some or all of the following duties:
  • - Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
  • - Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • - Interview patients in order to complete forms, documents and case histories
  • - Complete insurance and other claim forms
  • - Initiate and maintain confidential medical files and records
  • - Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • - Prepare financial statements and billing
  • - Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
  • - Order supplies and maintain inventory
  • - Determine and establish office procedures and routines
  • - May supervise and train other staff in procedures and in use of current software.

Main characteristics of the occupation

Employment requirements

  • * Completion of secondary school is usually required.
  • * Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.

Skill type

  • Business, finance and administration occupations

Skill level

  • Technical