Payroll clerks (NOC 1432)

Job titles

  • account records clerk - payroll
  • assistant paymaster
  • benefits and pension plan officer
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Nature of work

Payroll clerks collect, verify and process payroll information and determine pay and benefit entitlements for employees within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the private and public sectors.

Fields of interest

  • Crunching numbers
  • Entering or verify data and information, sorting, filing
  • Working in an office
  • Writing, working in communications and information

Main duties

  • Payroll clerks perform some or all of the following duties:
  • - Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • - Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
  • - Prepare employee payments and benefit payments by cheque or electronic transfer
  • - Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
  • - Prepare T4 statements and other statements
  • - Provide information to employees on payroll matters, benefit plans and collective agreement provisions
  • - Compile statistical reports, statements, and summaries related to pay and benefits accounts
  • - Prepare and balance period-end reports and reconcile issued payrolls to bank statements.

Main characteristics of the occupation

These headings are provided for the following occupation(s) :

Payroll clerks (NOC 1432)

Employment requirements

  • * Completion of secondary school is usually required.
  • * Completion of college or other courses in accounting, bookkeeping or payroll administration or Experience as a financial clerk is usually required.
  • * Payroll association certification may be required.

Skill type

  • Business, finance and administration occupations

Skill level

  • Intermediate

More information

  • * Progression to supervisory positions is possible with experience.