Administrative assistants (NOC 1241)

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Changes have been made to the method for estimating job prospects per occupation. To better reflect the reality of the job market and the new method of estimation, the prospect diagnostics have been modified. Thus, the possible diagnostics are now excellent, good, limited and not published. For more information about the meaning of each diagnostic, see the glossary.
Estimated hourly wage
in Québec (2017-2019)
Minimum 15.00$
Median 21.50$
Maximum 30.00$
Job prospect
(2019-2023)
Employment in 2018
87,000
Skill level
Technical (usually a college or secondary school vocational diploma)

Nature of work

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Main duties

  • Administrative assistants perform some or all of the following duties:
  • - Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • - Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • - Schedule and confirm appointments and meetings of employer
  • - Continued…
  • - Order office supplies and maintain inventory
  • - Answer telephone and electronic enquiries and relay telephone calls and messages
  • - Set up and maintain manual and computerized information filing systems
  • - Determine and establish office procedures
  • - Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • - Record and prepare minutes of meetings
  • - Arrange travel schedules and make reservations
  • - May compile data, statistics and other information to support research activities
  • - May supervise and train office staff in procedures and in use of current software.
  • - May organize conferences

Employment requirements

  • * Completion of secondary school is usually required.
  • * Completion of a one- or two-year college or other program for administrative assistants or secretaries or Previous clerical experience is required.

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